I just have to share this bit of awesomeness:
I'm assisstant directing Sabrina Fair with Winder Barrow Community Theatre (that's not quite the bit of awesomeness I am writing about, but close) and part of my job is to contact the cast/crew and keep them up to date with info.
My first task was the dreaded contact list of all the names, multiple numbers, and emails of all the people involved in the show. Of course there are bound to be mistakes and errors when transcribing all that information. I was set to face this task the old (time consuming) way, by writing it all down, giving everyone a chance to look it over, and making corrections on a hard copy. But this was not efficient because not all cast members are at each rehearsal. So, I decided to send the draft as an email attachment and have the cast email me back the changes. This option was better than the first, but still left me with the chore of checking my email, pulling up the document, making a change, and saving. Sounds easy, but I think we all know how hard it is to get a breath (or restroom break in) during the school day, much less checking email attachments.
Then, literally I could feel the synapses in my brain firing. This amazed me because honestly, I was beginnning to wonder if they worked anymore. : ) I had the (brilliant) idea to use a Google Doc. I set up a spreadsheet with the contact info, sent it to all the cast, and allowed them to make their own changes. So far there have been at least 10 changes or additions to the list. It's awesome because: A) I don't have to do it and B) People are able to change or add at will with no time delay, no problem. I LOVE IT!!!!
And on top of everything else, my cast thinks I am a techno genius! Little do they know...
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Your love for Google Docs is definitely a shared one. When Barrow Count adopted the McDougal Littel Math books, we orders an assessment system with them. After having to wait to use the system for various reasons, I finally got annoyed and decided I would teach myself using the manual and then teach the rest of the math teachers. I used Google Docs to get the student information into a spreadsheet with little work. I created a form and had all of my students make entries into the form when we went to the computer lab. Worked like a charm!
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